Finding a place to hold your carefully-planned family reunion is as important a step as any other. It comes after careful deliberation by members of the committee tasked to handle the destination and logistics of travel. But how do you exactly choose the place, how do you come up with a good idea where to hold the family reunion best?Within the sphere of planning for your family reunion destination are two important elements: lodging and transportation.
A good place is essential in keeping the interest of your family reunion guests and making it a fun experience. So equally important are the ways on how you can reach your destination and how you will be accommodated.
Lodging and transportation are two essential steps before you can plan on the other details of your family reunion, like games, activities, and others.
Lodging
There are five important factors that can affect your choice of lodging, and which you must carefully consider.
1. Quantity of guests
The number of guests will decide where you must hold your family reunion. Obviously a big family reunion requires a big venue like a resort or pavilion, or even a hotel ballroom.
But if you have only thirty or so people on your guest list, perhaps a reserved portion of a restaurant will do, or even a backyard owned by one of the family's members.
2. Nature of guests
Of course if your guests are mostly children, you could not pretty much put them in log cabins or other rough and tumble accommodations, the way matured guests could.
Younger guests will prefer livelier accommodations like theme parks, while matured guests may choose calmer locations like stately rest houses where they can relax.
It is very important to make your guests feel comfortable and very interested with their surroundings.
3. The extent of your budget
Budget constraints can affect your choice of lodging. If you are on a low budget, you can opt having a small family reunion at a camping site or bringing your own trailer along.
However if you are capable to spend, you can accommodate your guests at a hotel or resort. It is still important to keep comfort in mind. Various family reunion websites offer suggestions for lodging.
4. Safety
Another consideration in your choice of lodging is the safety of your guests. Does the resort have sufficient night watchmen? Does the camp site have security fences to keep away dangerous animals?
Or does the hotel bear enough emergency routes in case of fires, earthquakes, or other calamities?
5. Availability of space
A lot of people prefer the great outdoors for the vastness of space available for various activities.
Space is indeed a deciding factor. It is important to have enough legroom at your destination, for various planned activities like family reunion games and other functions.
So before handing out your family reunion invitations, it will be useful to consult with other family members, so that your guests will feel comfortable with your planned family reunion destination.
Transportation
But ensuring your accommodations is just one part of the sphere. The other is accessing it.
Access to your destination is a critical consideration in planning for your family reunion. After considering your budget, and schedule, how do you book your transportation for a comfortable and hassle-free trip?
Here are some tips.
– Choose which travel agency or transport service provider, do you think serves you best. You can check a list of transport providers, on a lot of family reunion websites.
– In choosing your transport provider, make a balancing of both price and quality of service (usually you can have a hint of this by asking others regarding the reputation of the transport provider).
– Make sure the transport company has insurance coverage for both you and your luggage in case of emergencies.
– Book your trip early. Some transportation providers like airlines offer discounts on early reservations.
– Update on your reservation, about one or two weeks before your scheduled trip. This will inform you of any changes or delays, or if your trip will hopefully continue as scheduled.
– Prepare your body for the long haul ahead. Usually, family reunion destinations are far off and will require hours of travel, so plan ahead. Make sure you are psyched up for the trip and ready for any circumstances that may arise during your travel.
In planning your family reunion, never overlook both accommodations during your travel and your stay. Comfortable reunion guests are happy guests, and happy guests will result to a lively and memorable family reunion. Careful planning and decision-making on both lodging and transportation are keys to a successful family reunion.
Article Source: http://www.articlesbase.com/travel-articles/family-reunion-lodging-and-transportation-65574.html
About the AuthorMarie Christianson is a senior business analyst at FamliyDetails.com. Visit FamilyDetails.com to create a family reunion website or for more articles and resources!
